Health Equity Bureau Budget and Compliance Coordinator (State Prog Admin Manager), St. Paul, Minnesota

Job Details

Working Title: Health Equity Bureau Budget and Compliance Coordinator (State Prog Admin Manager)
Job Class: State Program Administrator, Manager
Agency: Health Department

• Job ID: 72270
• Location : St. Paul
• Telework Eligible : Yes
• Full/Part Time : Full-Time
• Regular/Temporary : Unlimited
• Who May Apply : Open to all qualified job seekers
• Date Posted : 05/09/2024
• Closing Date : 05/23/2024
• Hiring Agency/Seniority Unit : Health Department / Health-Managerial
• Division/Unit : Executive Office / Asst Commr Health Equity
• Work Shift/Work Hours : Not Applicable Shift
• Days of Work : Monday - Friday
• Travel Required : No
• Salary Range: $36.52 - $52.79 / hourly; $76,253 - $110,225 / annually
• Classified Status : Classified
• Bargaining Unit/Union : 220 - Manager/Unrep
• FLSA Status : Exempt - Executive
• Re-Posting : Yes

This position was previously announced on 01/05/2024. If you already applied for this job, you do not need to reapply.

• Designated in Connect 700 Program for Applicants with Disabilities : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The Budget and Compliance Coordinator manages the Health Equity Bureau's (HEB) daily budget, financial, and operational support while developing continuous quality improvement solutions to internal operational processes and issues and participating in equitable grant and procurement legislative policy development. This role assists the Assistant Commissioner for Health Equity with budget and compliance initiatives and HEB internal budget management.

This position provides leadership, coordination, consultation, and technical assistance to management analysts in the HEB for the design, implementation and monitoring of the Bureau's compliance with regulations, quality assurance and financial performance improvement activities. The position will also provide quality improvement, performance improvement, regulatory, and compliance expertise to ensure that HEB programs and services comply with federal and state regulations, legislative requirements, and applicable court orders.

Projects managed are of high visibility and have agency-wide scope that may require long-term management of efforts and activities. The HEB works with large number of grantees and contractor and presents a large, complex, and challenging project management environment spanning across an array of programs, policies, protocols, practices, rules, laws, and various professional/technical specialties.

Principal Responsibilities include:

• Provide compliance project management leadership, guidance, and technical expertise to HEB, managers, and other staff members using all relevant state and federal regulations, and standards of practice and resources; deploying project management tools and methodologies that will support and enhance funding utilization, compliance, and efficiency.
• Implement MDH's fiscal policies, processes, and controls and prepare Health Equity Bureau (HEB) budget forecasts and legislative budgets with bureau leadership.
• Coordinate development of HEB budgets and support program managers and staff in budget matters, acting as a liaison between programs and MDH Financial Management.
• Conduct reviews, risk assessments, and root cause analyses in a proactive manner to help identify the factors for variation in performance and outcome. The analyses include recommendations and corrective action plans to prevent future non-compliance and/or harm, and to improve the processes and systems that would decrease the likelihood of future adverse events/incidents.

Qualifications

Minimum Qualifications

• A minimum of three (3) years of experience that includes finance experience for a large or complex (multiple division) organization.
• High-level of technical knowledge of public sector finance and/or grants experience sufficient to plan, organize, direct, implement, reform, initiate, and explain complex laws, rules, policies, and practices.
• Experience developing, implementing, and maintaining finance policies and procedures.
• Experience managing complex projects.
• Ability to deliver effective verbal or written messages that facilitate a mutual understanding on both parties.
• Understanding of Accounting Principles and budgeting processes.

Preferred Qualifications

• Experience with large enterprise-wide systems such as the State of Minnesota's accounting and/or budget systems, including the ability to extract data for reporting and analysis.
• Knowledge of the state legislative process; public policy-making processes; and state government structure and functions.
• Direct experience managing complex processes involving many entities with various roles.
• Demonstrated ability to communicate complex financial topics and work effectively with others, including senior level agency staff, legislators, legislative staff and other professionals.
• Experience functioning as a subject matter expert.
• Advanced level of enterprise service data for budgets, forecasts and actual billing data.
• Ability to review, analyze and evaluate business operations and recommend new or revised procedures.

Additional Requirements

Successful completion of a background check is required for this position.

Application Details

How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .

Contact

If you have questions about this position, contact Kaitlyn Crowley at katie.crowley@state.mn.us or 651-###-#### .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kaitlyn Crowley at katie.crowley@state.mn.us .

About Health Department

(Include brief description of agency -- limit to two sentences)

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email careers@state.mn.us and let us know the support you need.