Executive Assistant II - Department of Housing Stability, Denver, Colorado

Employer City and County of Denver
Created 11/25/2021
Reference 479981
Job type Full Time
Country United States
State Colorado
City Denver
About Our Job

Employment Requirement:
City employees must be fully vaccinated against COVID-19. All persons offered a position will be required to provide valid proof of vaccination prior to starting employment. Refer to the COVID-19 Employee Vaccination Mandate Candidate Q&A for additional information.

At the Department of Housing Stability (HOST), we are committed to support Denver residents. We invest resources, create policy, and partner with various organizations to help keep residents in the homes that they already live in, quickly resolve an experience of homelessness, and connect residents to new housing opportunities. To support these efforts, the department helps to:
  • Stabilize residents at risk of involuntary displacement and connect residents to housing resources such as home repairs, rent and utility assistance, and legal support. This work is led by our Homelessness Resolution and Housing Stability Division.
  • Support persons experiencing homelessness by connecting them to housing, shelter and other services to get stabilized quickly. This work is led by our Homelessness Resolution and Housing Stability Division.
  • Create and preserve existing affordable housing and connect residents at any income level to new housing opportunities through programs such as down-payment assistance or counseling services. This work is led by our Housing Opportunity Division.
  • Support financial services, contracting and procurement, data analysis and strategic planning, administrative resources, and communications across the housing continuum. This work is led by our Operations Division.

Hybrid Work Environment:

HOST is supporting a hybrid work environment for employees that includes a balance of virtual and in-person work. Employees are empowered to work with their manager to determine a hybrid work schedule that best meets the needs of the employee, the organization, and those we serve. Any expected in-person work at downtown offices or other sites will be communicated in advance. Members of HOST's Executive Support team, through which these positions will report, are staffing in person office hours on a rotating schedule for a portion of hours throughout the week to support the HOST team at the Webb building.

Are you a self-starter and passionate about serving the community and finding meaning in your daily tasks? HOST has two Executive Assistant II openings supporting Deputy Directors on our Executive leadership team, as well as some staff support.

As part of the implementation of HOST's vision of a healthy, housed and connected Denver, our Executive Assistants directly support the HOST leaders and team making sure Denver residents have access to stable and affordable housing, as well as shelter.

We are seeking Executive Assistants who are responsive, resourceful, highly organized, customer service focused and tech savvy. These positions will have some public facing exposure and will communicate directly with city partners such as City Council support staff and the Mayor's Office support staff along with external partners. Flexibility in a dynamic environment and the ability to "go with the flow" and adapt to constantly changing priorities are vital to success in these positions. You will need to be able to honor city policies and rules and find creative solutions within the confines of those policies and rules. Confidentiality, trustworthiness, excellent communication skills, and being a team player are highly valued attributes in candidates for these roles.

As an Executive Assistant II, you will:

Manage the Deputy Director's (and other team members as needed) meeting and event schedule to include:
  • Keep executive informed of action items that arise throughout the day
  • Anticipate needs for meetings and ensure they are prepared
  • Provide meeting support such as creating agendas, taking meeting minutes, and supporting and troubleshooting technical issues for virtual and in person meetings
  • Organize and schedule meetings and events to include site selection, catering, and any other event support required

Administrative and Communications Support to include:
  • Ensure the executive is current on incoming and outgoing communications by conducting email triage, preparing correspondence, screening calls/voicemails/visitors, and ensuring appropriate and timely follow up on internal and external requests
  • Assist with addressing constituent concerns brought to the attention of the City, Mayor, or HOST
  • Assist in answering agency's main phone line and main email inbox. Screen calls/voicemails, visitors, and emails, directing individuals to proper contact(s) or resources
  • Ensure executive has the necessary information to make decisions on approvals and that they are aware of the need for their signature on time-sensitive documents
  • Maintain and organize departmental records, including developing and maintaining databases and spreadsheets such as contact information for vendors, media, constituents, and other key stakeholders
  • Manage expenditures and related records and ensure timely processing of expenses to include booking travel, and reconciling purchasing card and travel card transactions

About You

Our Ideal Candidate will have some or all the following skills and experience:
  • Three (3) years of clerical or technical experience which must include at least two (2) years of experience supporting an executive
  • Excellent written and oral communication skills
  • Ability to set priorities, exercise judgement, manage important relationships, provide timely and concise information
  • Ability to maintain confidentiality and handle privileged information in a discreet and confidential manner
  • Advanced experience with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
  • Experience writing and/or compiling reports; proofreading correspondence to multiple internal and external stakeholders
  • Typing speed: 50+ words per minute

We recognize your time is valuable, so please do not apply unless you meet the following required minimum qualifications:
  • Education requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate
  • Experience Requirement: Three (3) years of administrative/secretarial experience which must include one year of experience providing support to a core middle manager
  • Education/Experience Equivalency: One (1) year of the appropriate type and level of education may be substituted for each required year experience

About Everything Else

Job Profile
CA2178 Executive Assistant II
To view the full job profile including position specifications, physical demands, and probationary period, click here.

Position Type

Position Salary Range
$22.55 - $33.83

Starting Pay
$27.00, Based on experience and education

Department of Housing Stability

Assessment Requirement
Administrative Professional

The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.

For information about right to work, click here for English or here for Spanish.

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