Sr Relationship Coord, New York, NY

Employer Healthfirst Inc.
Created 11/25/2021
Reference 1133185
Job type Full Time
State NY
City New York
The Senior Relationship Coordinator will support and assist with tasks relating to the RC Unit departmental goals. They will be proficient in their ability to communicate with impact, apply critical thinking and possess leadership skills. The Senior Relationship Coordinator will act as a role model, resolve complex client issues and provide continuous coaching and feedback to the team. They will also assist and work closely with the Quality Assurance Team in monitoring calls for quality, track call center performance behaviors, identify areas of improvement and recommend to the Relationship Supervisor to follow the progressive counseling model as necessary. Senior Relationship Coordinator will develop talent by identifying Relationship Coordinators strengths and suggest them for project work. The Senior Relationship Coordinator will work as the subject matter expert in all lines of business for the RC Unit and be a direct resource to handle questions from the team. The Senior Relationship Coordinator solicits and provides information via telephonic efforts in support of Healthfirst's Medicare Advantage Plan (MAP),Senior Health Partners' (SHP) or Complete Care Managed Long|Term care Plan (MLTCP).This position ensures that referral sources, prospective enrollees and/or significant others are courteously, appropriately and effectively processed through communication and follow|up with all relevant parties. Understands how Healthfirst's goals relate to sales performance and meet established quotas. Clearly articulate each product line to prospective clients. SHP is a paperless work environment requiring daily hands|on administration of multiple electronic Patient Health Information (PHI) databases and security requirement tools such as encryption. These systems include, but are not limited to, EMR, UAS, CCMS (CareEnhance Clinical Management Software), Sunguard Macess Service Module (electronic archiving), RightFax, VoIP, Virtual Work Platforms (using VPN), scanning and creating .pdf files (Adobe Acrobat), and MS Office 2010 software (such as Word, Excel and Outlook).

  • The Senior Relationship Coordinator will handle escalated customer complaints upon customer or executive request and utilize escalations as a method to train and develop staff working closely with management and the Quality Assurance Team
  • Contribute to the development and implementation of Job Aids and Process Releases
  • Administer new hire training and refresher training to the relationship coordinator team
  • Observes calls in assigned Customer Service and Operations function to ensure proper quality and productivity offering employee coaching and development when necessary and/or required
  • Participates in the development, implementation and updates provided by Healthfirst to ensure departmental compliance. Due to the nature of additional responsibility their call volume will be substantially lower than any of the other relationship coordinators, but they are required to take calls when needed. Also, they are responsible for providing expertise and customer service support to the RC team members and clients
  • Identifies prospects through use of various lead generation efforts
  • Completes lead generation follow-up and contacts all referrals within 24-48 hours using an approved education and enrollment script
  • Achieves daily, weekly, and monthly goals for outbound telemarketing calls and booking appointments if assigned to assist with outbound outreach
  • Must have excellent listening, as well as written and oral communication skills
  • Must have strong interpersonal skills and professional attitude
  • Contribute to projects as assigned
  • Be a subject matter expert in all services offered
  • Must maintain the highest level of integrity, courtesy, and respect while interacting with clients, Healthfirst employees, and business contacts
  • Lead and assist team members, as well as mentor agents as needed. Maintain a very approachable demeanor
  • Schedules appointments for Complete Care Specialists, Enrollment Specialists and Intake Nurses
    Document all incoming telephone referrals received in database system Electronic Medical Record (EMR)
  • To be an ambassador of the call center structure, ensuring coordinators have all the necessary information to fully comply with all aspects of client bookings relating to Senior Health Partners or Complete Care
  • Engage in mastering the Divisions impact on Healthfirst/SHP and its Members
  • Handle other duties as assigned with the occasional need to work weekends, additional hours before or after shift schedule and/or from other Healthfirst site locations
  • Contribute creative solutions and ownership of daily assignments for seamless communication and systematic completion of routine and special projects
  • Follow protocols and use common sense to escalate situations to management and clinical staff appropriately
  • Working under the direction of the Relationship Manager, maneuvers multiple tasks independently and leading the team with a fast paced proactive vs. reactive approach to changing priorities, call volume and telemarketing call/appointment goals
  • Attention to managing many details and remaining focused in an environment with distractions
  • Inbound and outbound call center work experience with telemarketing responsibilities
  • Work experience within the healthcare industry
  • Must demonstrate a solid commitment to improving care for frail adults, as well as a strong understanding of the value of integrated care

Minimum Qualifications:
  • Medicare, Medicaid, or Managed Care experience
  • Previous training experience in a customer service setting
  • Telephonic experience with frail adult or elderly population
  • Ability to create a positive impression during first contact with prospective members by setting the tone and being able to immediately demonstrate product knowledge and credibility with the goal of maximizing the number of scheduled appointments to achieve daily, weekly, and monthly goals
  • Persuasive and able to establish trust
  • Understanding of and sensitivity to cultural differences and needs of the community are essential
  • Adept at operating within a diverse and multi-cultural work environment and community of

Members such as Spanish, Chinese, Russian, Creole, and Korean
  • Adept at working in an environment with fast-past changing priorities including high stress while achieving quota expectations
  • Ability to maintain a calm, neutral disposition while managing many details in a distracting environment

Preferred Qualifications
  • Associates degree

Please note: Since we care so greatly about our employees' and members' wellbeing, Healthfirst is moving to an environment where our employees are fully vaccinated against COVID-19. As a prospective new team member, you must be fully vaccinated with a CDC/FDA approved COVID-19 shot(s) to work in our offices. If you are selected to interview for this role, we will explain our vaccination policy in further detail and ensure you are comfortable moving forward with this company policy.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, age, genetic information, military or veteran status, marital status, mental or physical disability or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

If you have a disability under the Americans with Disability Act or a similar law and want a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to careers@Healthfirst.org or calling 212-519-1798 . In your email please include a description of the accommodation you are requesting and a description of the position for which you are applying. Only reasonable accommodation requests related to applying for a position within Healthfirst Management Services will be reviewed at the e-mail address and phone number supplied. Thank you for considering a career with Healthfirst Management Services.

EEO Law Poster and Supplement

All hiring and recruitment at Healthfirst is transacted with a valid "@healthfirst.org" email address only or from a recruitment firm representing our Company. Any recruitment firm representing Healthfirst will readily provide you with the name and contact information of the recruiting professional representing the opportunity you are inquiring about. If you receive a communication from a sender whose domain is not @healthfirst.org, or not one of our recruitment partners, please be aware that those communications are not coming from or authorized by Healthfirst. Healthfirst will never ask you for money during the recruitment or onboarding process.

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