At HIMSS, we are a catalyst for change in the health and wellness ecosystem. As one of the largest and most experienced global healthcare associations, it is our responsibility to lead this revolution. Our mission is to reform the global health ecosystem through the power of information and technology. Our staff, nearly 250 world-wide, are vital to achieving that mission. We are looking for team members who are curious to ask “What if…?” and have the tenacity to fight for the change we believe in. Join HIMSS to be part of the transformation of health and wellness.
Position Purpose:
The Office Coordinator has dual responsibility for providing a broad range of operations administrative support related to Facilities Coordination & General Administration. We are seeking a highly organized and motivated individual to join our team as a Part-Time Office Coordinator. In this role, you will play a crucial part in maintaining a productive and welcoming office environment while overseeing facilities-related tasks. If you have strong administrative skills, attention to detail, and the ability to manage office operations efficiently, we want to hear from you.
Essential Functions:
- Provide general administrative support, including answering phones, managing calendars, managing inbound and outbound mail, and handling office correspondence.
- Monitor and replenish office supplies to ensure seamless daily operations.
- Maintains office files; implements an efficient system for other staff to access files and records.
- Ordering of name tags and business cards
- Greet and assist visitors, clients, and vendors, ensuring a positive and professional experience.
- Assist in the planning and coordination of office events and meetings.
- Ensures that buildings, grounds, equipment, security system, and supplies are maintained and serviced.
- Manages leases and property management functions
- Supports other related, varying needs of assigned departments and staff.
Schedule: Part-time (approximately 20 hours per week, preference is M-F 9 am - 1 pm)
What you need to be successful:
- High school or associate’s degree required.
- A minimum of three (3) years of office coordination or facilities management
- Ability to work independently.
- Well-developed organizational skills with the ability to work on multiple tasks/projects; must be able to manage time and workload effectively to meet deadlines.
- Provide project management and maintain momentum on high-priority projects
- Exhibit a strong attention to detail in coordinating calendars and communicating accurate event details to internal and external individuals
- Demonstrated ability to achieve results; a proven problem-solver with the ability to be resourceful and respond quickly and accurately
- Requires strong interpersonal, verbal, and written communication skills
- Exceptional customer service focus, including attention to producing quality results while building positive relationships
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Ability to lift up to 50 pounds at times
- Knowledge of facilities services is preferred
Why we love HIMSS, and why you will, too:
- Diverse, collaborative, and winning team environment.
- Flexible working arrangements.
- Emphasis on continuous learning and development.
Are you a Changemaker?
Together, we’ll do amazing things for healthcare.
HIMSS is an Equal Opportunity Employer: Vets/Disabled
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