Lead Administrative Assistant, Minneapolis, Minnesota

Forge ahead with WSB! WSB was founded on the understanding that culture drives results and we’ve dedicated ourselves to the value of strong relationships, collaboration, and forward-thinking ideas. We’ve inspired each other to discover thoughtful and creative solutions that look beyond the needs of today to the opportunities of tomorrow. We invite you to forge ahead with us.

What You Will Do:

• You will perform a wide range of administrative duties in a fast-paced and exciting environment including:
• Lead the administrative assistant team in Minnesota.
• Manage workloads.
• Complete performance reviews
• Ensure performance expectations of the Project Managers are being met by the team.
• Assisting multiple project managers in delivery of technical projects and services.
• Developing, composing, formatting, typing and proofreading a variety of documents including technical reports and bidding documents such as project manuals and construction specifications.
• Coordinating and performing document assembly and production.
• Word processing, spreadsheet, and presentation preparation.
• Data entry and data proofing including compiling bid proposals, preparing construction pay vouchers, and working with contract documents for civil engineering construction projects.
• Assisting with technical writing and correspondence.
• Scheduling meetings with internal and external clients.
• Other office-specific administrative duties as assigned.
• Monday – Friday with some paid overtime when directed to complete projects.

What You Will Bring:

• A two-year degree is preferred.
• Previous experience in supporting architects, engineers, environmental scientists, community planners, or landscape architects or other technically minded people is preferred.
• Previous experience managing a team of direct reports.
• The successful candidate will have superior written and verbal communication skills.
• The ability to problem solve and make decisions (such as scheduling and prioritizing work tasks, organizing materials, and keeping project managers informed of potential conflicts) is an important function of the job and will be required daily.
• Strong typing, grammar, spelling and editing capabilities are required.
• Basic math/computation skills, flexibility and ability to work collaboratively with several people at one time on a variety of tasks are also important functions of this job.
• The ideal candidate will be detail-oriented, able to track many projects and deadlines, and bring a desire to provide excellent customer service to the team.
• Proficiency in Microsoft Word (high level skills) and Excel (intermediate level skills) are a must. Knowledge of Power Point, Adobe Acrobat, BlueBeam Revu, and Access is desired.

Who We Are: WSB is a design and consulting firm specializing in engineering, community planning, environmental, and construction services. We provide solutions for the places, spaces and systems that support our lives. We offer services in more than 30 complementary areas across the nation.

WSB does not accept resumes from third parties.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.