Employer | Harvard University |
Created | 04/22/2024 |
Reference | 239884250 |
Country | United States |
State | Massachusetts |
City | Cambridge |
Zip | 02163 |
Salary | - |
Harvard University
Position Title: Department Administrator Req ID: 65587BR School or Unit: Faculty of Arts and Sciences Description: Job Summary Reporting to the Chair of the Linguistics Department, with a dotted line to the Administrative Dean for the Arts & Humanities, the Department Administrator serves as the administrative, human resources, sponsored research, and financial director for a complex and expanding department and evolving sponsored research program, as well as manager of the undergraduate and graduate program for significant student activities. Position Description Specifically, the position is responsible for the following activities: 10% - Departmental Management: Create and administer department systems, practices, policies and procedures that span and satisfy the requirements of FAS. 10% - Divisional Support: Serve as the senior administrative contact for Linguistics for answering inquiries, complaints, and/or resolving problems for faculty, students and staff across Harvard, and serving as the liaison with the Academic and Administrative Dean's offices, GSAS, the Undergraduate Dean's Office, IT and Education Support Services, the International Office, payroll, finance, Human Resources, Physical Resources and others concerning teaching/faculty appointments, finance, and general administrative management. 20% -Financial: Oversee and be fully accountable for all financial operations, including setting and managing budgets, forecasting expenditures, and approving purchases, faculty and student reimbursements, and honoraria. Also responsible for approving payroll and resolving discrepancies, managing faculty accounts, upholding donor terms for endowed funds, and serving as point-of-contact for all financial and operational policies and procedures. 10% - Faculty Affairs: Oversees all procedures related to faculty searches, promotions, and coordination of faculty and teaching appointments. 10% - Human Resources: Responsible for the strategic recruitment, hiring, training, performance management and professional development of 1 coordinator, 1 staff assistant, student workers and other employees from time to time. 20% - Student Program: In partnership with graduate student coordinator, counsel/advise students/staff/others on matters related to program requirements, curriculum, theses and degree recommendations. Maintain course catalog and offerings. Field/handle front line inquiries from current students regarding concentration needs, monitor student progress and advise students on program requirements, and work with student coordinators to address individual student issues. 10% - Events Planning: Plans, coordinates the logistics for, and oversees all conferences and other special events organized on behalf of the faculty. 10% - Senior Advisor to Chair: Counsel/advise the Chair and departmental leadership on policies and procedures related to teaching faculty on academic and administrative policies. Coordinate faculty searches and tenure reviews. In consultation with chair, prepare department meeting agenda, and prepare reports, interpret, analyze and present data and recommendations for the Chair. Attend, write minutes, and executive follow ups from department meetings; lead miscellaneous tasks, such as responding to surveys and provide data and support for the chair and other faculty members as needed. Basic Qualifications Bachelor's degree or equivalent experience with five years of academic administrative experience required, including supervisory experience and financial management skills. Additional Qualifications and Skills Harvard experience preferred. Strong written and verbal communications skills, computer skills, and attention to detail crucial. Ability to work with a variety of constituents with tact and discretion. Demonstrated financial and budget management experience required, knowledge of Harvard financial systems, HTML and Dreamweaver desirable. Additional Information We regret that we will not be able to provide visa sponsorship for this position. All formal written offers will be made by FAS Human Resources. Benefits We invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
LinkedIn Recruiter Tag (for internal use only) #LI-JB1 Department Office Location: USA - MA - Cambridge Job Code: 359057 Admin Dept/Program Admin Job Function: General Administration Work Format: Hybrid (partially on-site, partially remote) Sub Unit: Arts and Humanities Salary Grade: 057 Department: Linguistics Union: 00 - Non Union, Exempt or Temporary Time Status: Full-time Pre-Employment Screening: Education, Identity Schedule: This position will be primarily on-site. Remote flexibility will be based on days ASL courses and events are not in session. Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. PI239884250 |
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Date expired | 05/19/2024 |